Early Years Finance Administrator

Thank you for your interest in the position of Early Years Finance Administrator at GLO Childcare and Education, part of YMCA Cheshire.

YMCA Cheshire is excited to be opening a new 79-place childcare setting in Crewe. GLO Childcare and Education will provide high-quality childcare and education for children aged 3 months to 5 years, giving them the best start in life. Guided by our family work approach, we place the child and family at the heart of everything we do.

The Role

We are seeking a meticulous and highly organised Early Years Finance Administrator to provide robust financial and administrative support to GLO Childcare and Education, based at the Apollo Campus in Crewe.

You will play an important role in ensuring the provision operates efficiently and effectively. This will include maintaining the Childcare Management System, registering families, raising monthly invoices, responding to account enquiries and providing general administrative support to the Childcare Manager.

Key Responsibilities

• Maintain the Childcare Management System, registering families and updating information as required
• Raise monthly sales invoices using the Childcare Management System
• Help ensure payments are received promptly and support the effective management of unpaid accounts
• Liaise with parents and third parties regarding invoices and account enquiries
• Provide administrative support to the Childcare Manager
• Answer telephone calls and undertake general office duties, including photocopying, scanning and filing
• Collate, record and file relevant documents
• Collect and process required data and maintain accurate records in line with Ofsted and GDPR standards
• Contribute to effective communication and a positive team environment
• Attend regular team meetings
• Promote cooperative working between GLO Childcare and Education and other areas of YMCA Cheshire
• Work towards and achieve agreed quality assurance standards
• Provide excellent customer service and respond to enquiries or complaints in line with organisational policy
• Undertake relevant training to support personal and professional development
• Follow YMCA Cheshire’s policies and procedures relating to safeguarding, Health and Safety, equality, diversity and inclusion, data protection and confidentiality
• Support YMCA Cheshire’s commitment to quality and continuous improvement

About You

We’re looking for someone who:

• Has accountancy experience
• Has at least two years’ general office experience, including establishing and maintaining office systems
• Has good written and verbal communication skills
• Has the literacy and numeracy skills required to undertake the role
• Is highly organised and able to manage competing priorities
• Can enter and maintain information accurately
• Pays close attention to detail and maintains high levels of accuracy
• Can communicate effectively with a wide range of colleagues and external contacts
• Has good time-management skills and can prioritise their workload
• Can work independently and as part of a team
• Has strong interpersonal skills
• Can work quickly and accurately using Microsoft 365 and database systems
• Can work under pressure and work extended hours if required
• Understands and respects confidentiality
• Demonstrates personal and professional integrity
• Is supportive of YMCA Cheshire’s mission, vision and values
• Understands equal opportunities and is committed to diversity and inclusion

An EDCL or equivalent qualification, a Level 2 qualification in Accounting, and experience processing Early Years Funding claims through Provider Portal systems would be desirable.

Why Join Us?

At YMCA Cheshire, you’ll become part of a passionate organisation committed to creating better futures for children, families and communities.

You’ll have the opportunity to help establish a new childcare setting by providing the reliable financial and administrative support needed to serve families effectively. You’ll also benefit from a comprehensive training package, Employee Assistance Programme, health cashback plan, pension contribution, life assurance, conference opportunities, onsite gym, café discount and much more.

This is a permanent, part-time role, working 15 hours per week across either three or five days, depending on personal preference. The working days will be agreed and will remain the same each week. This is a term-time position, working 40 weeks per year.

The salary is £9,387.49 per annum, inclusive of holiday pay, equivalent to £13.78 per hour.

The role reports to the Childcare Manager and is subject to the successful opening of the setting and subsequent Ofsted registration.

Any offer of employment will be subject to satisfactory references and an Enhanced DBS check.

If you are reliable, organised and committed to providing accurate financial and administrative support, we would love to hear from you. Kindly complete the application form and submit your application by 12.00 pm on Wednesday 28 October 2026.

Shortlisting will take place on Thursday 29 October 2026, with interviews scheduled for Thursday 5 November 2026. The anticipated start date is Tuesday 1 December 2026.

Please download the Candidate Pack to view the full job description, person specification, employment terms and benefits.